Xendit Invoice
Each month, you’ll receive your Xendit invoice that contains a comprehensive breakdown of all fees and applicable transactions. Here's a breakdown of how these invoices work, how to access them, and how to understand their contents.
Invoice issuance
- Invoices: All Xendit customers receive an invoice for the billing month between the 3rd and 5th of the following month. For example, transactions made during May will have an invoice sent by June 5th.
- Tax Invoices: Tax Invoices are sent between the 9th and 10th of the following month. For example, the Tax Invoice for May transactions will be sent by June 10th. This mandatory document serves as proof that local taxes on Xendit fees have been paid.
How to download your invoice
You can download your Xendit invoices using either of the following methods:
Via your dashboard
- Navigate to Settings > Billing Statements
- Click the three dots on the right side of your bill
- Select Download Invoice
Via email
1. Set up email recipients for billing-related emails:
- Go to Settings > Email Recipients
- Click + Add Recipient to open a pop-up window
- Enter your email address in the Email Recipient field
- Tick the Invoices checkbox under the "Receive the following reports" section
2. Once set up, you will receive an email with a link to download your invoice and billing report by the 7th of each month
Understanding your invoice
Your invoice contains a summary of all the transactions that are billed in a billing month. It will outline the quantity and volume of transactions that were processed by Xendit over the course of the billing month.
1. Business name and business legal address
2. Invoice details
- PKP
- NPWP
- Issuing date
- Invoice period
- Invoice number
3. Summary of the invoice
- Invoice period
- Total payable
- Payment due date
4. Product level calculation
This table contains all the products you have used in the billing month with the corresponding billed amount calculated
| Term | Definition or description | Calculation method |
|---|---|---|
| Product Category | The category of product your business utilized (e.g Money In, Money Out, xenPlatform) | As recorded over the billing period |
| Product | The breakdown of the method or payment channel your business used to receive payment | As recorded over the billing period |
| Unit Price | The agreed upon fee rate per transaction for the particular product. (Refer to the consented fee on PKS / Service Agreement) or any other applicable Addendums) | As stated on contractual agreement on the PKS (Service Agreement) |
| Quantity | The number of billed transactions recorded over the billing period for the particular product | As recorded over the billing period |
| Transaction Volume | The billed transaction amount recorded over the billing period for the particular product | As recorded over the billing period |
| Billed Amount | The calculated total amount of fees for the product (excluding VAT charges) | Fixed fee: Unit price quantity Percentage fee: Unit price volume |
5. Fees paid deduction calculation
This table contains all the fees you have paid to Xendit including VAT, which contributes to the calculation of your final total payable.
| Term | Definition or Description | Calculation Method |
|---|---|---|
| Subtotal | The sum total of the Billed Amount | Sum (Billed Amount) |
| Value Added Tax | Tax on the consumption of goods and services which commonly expressed as a percentage of the subtotal value | % * Sum (Billed Amount) |
| Deduction | The total fees paid including VAT from your Xendit cash balance | Sum (Deduction Amount) |
| Rounding | Adjustment due to the rounding of numbers for display purpose | |
| Total Payable | The sum of total remaining fees and VAT charges that will need to be settled | Subtotal + VAT + Deduction + Rounding |
6. Invoice payment instructions
Refer to How to Pay Bills for more information on settling your Xendit invoices.
Last Updated on 2025-05-27